Step 2: Select Conditional Formatting Icon Sets Therefore, we have selected the cells from D6 to D14. In our case, we have to add the icons in column D. Select the cells you wish to add the icons using the Icon sets conditional formatting feature. To list down the spendings with Excel icon sets in the order of their values, follow the below steps: The Icon Sets conditional formatting feature in Excel aids the users to visually represent their data with arrows, directions, shapes, check marks, rating stars and other different icons. Use a green circle to represent the highest figures (greater than 100), orange circles for medium values (greater than 60 and lower than 100), and red circles for lower values (below 60). Using Excel Icon sets, list down the spendings in the order of their values. Icon Sets are commonly used to represent the numeric data in a graphical way.Įxamples Example 1: Using Icon sets feature highlight the cell values with different object based on some criteria.īelow given is the Excel table, representing the list of household spending.IF you don't apply exact formatting rules while working with Icon Sets, Microsoft excel will throw an error dialog box.Icon Sets works only if we put on accurate conditional formatting for your Excel data.If you wish to customize the color or functioning of the icons based on some criteria, you should select the More Rules? option. Ratings: Icons displaying different rating options.Indicators: Indicating icons such as flags, cross, checkmark and exclamatory.Shapes: Icons representation various geometrical shapes.Directional: Icons displaying colored and black arrow heads aligned at different angle to represent different directions.All the icons in the list serves some purpose. Icon Set Optionsīy default there are four categories of Excel icon sets. Click on the icon sets option (refer to the below image). All the formatting options will be displayed. You can apply the icon sets to your data by accessing the Home menu ribbon's conditional formatting drop-down list. In Excel, you will find different types of inbuilt Icon sets options used to visualize the selected cell based on their numbers or values.įor example, you can use the star rating icon to display the ratings of any product, showing completed tasks, representing sales. It beautifies the number representation in your Excel worksheet. The Icon Sets conditional formatting feature in Excel aids the users to visually represent their data with arrows, directions, shapes, checkmarks, rating stars, and other icons. "Excel icon sets is a part of conditional formatting that helps the users to visually represent the data with arrows, shapes, check marks, flags, rating starts and other objects." This conditional formatting feature is useful in representing data like using a rating system, visually showing completed jobs, representing sales numbers, etc. For example, you can show a 0 rating star for a number less than 30, a half-filled star for a value less than 80 and greater than 30, and a 5-star Rating for values that are above 80. You can display icons like traffic lights, stars, or arrows based on your values with a conditional formatting rule. Unlike Color Scales, icon sets take a range of values and apply visual icons to represent those values. If you're want to make your data good-looking in Excel, you can also opt for Icon Sets. Icons increase the readability of your text. ![]() On the Home tab, under Format, click Conditional Formatting.Undoubtedly visual graphics make your data look more attractive. Point to Icon Sets, and then click the icon set that you want. For example, a three-icon set uses one icon to highlight all values that are greater than or equal to 67 percent, another icon for values that are less than 67 percent and greater than or equal to 33 percent, and another icon for values that are less than 33 percent. Each icon represents a range of values and each cell is annotated with the icon that represents that range. ![]() ![]() Use an icon set to present data in three to five categories that are distinguished by a threshold value. ![]() The top color represents larger values, the center color, if any, represents middle values, and the bottom color represents smaller values. Point to Color Scales, and then click the color scale format that you want. On the Home tab, click Conditional Formatting. Select the range of cells, the table, or the whole sheet that you want to apply conditional formatting to. Cells are shaded with gradations of two or three colors that correspond to minimum, midpoint, and maximum thresholds. Tip: When you make a column with data bars wider, the differences between cell values become easier to see.Ĭolor scales can help you understand data distribution and variation, such as investment returns over time.
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